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Terms and Conditions

Summer 2023

DEPOSIT POLICY

A $200 deposit to confirm your space on a program is required within 1 week of acceptance. This deposit is fully refundable if a student chooses to withdraw before February 1st, 2023

Please note that deposits are the first payment towards tuition and not an extra fee.

TUITION BALANCE

  • The tuition balance is due March 1st, 2023
  • If registration occurs after March 1st, the tuition balance is due within 1 week of registration

If you would like to discuss an individual payment plan, please get in touch with our admissions team.

CANCELLATION POLICY

Once a student is enrolled in a program, SStS begins to incur non-refundable expenses related to travel and project preparation. If a student decides not to participate in a program after enrolling, the following financial consequences will result:

  • The $200 deposit is nonrefundable after February 1st, 2023
  • Tuition is 50% refundable until 75 days before the program start date
  • For cancellations within 75 days prior to the program start date through the conclusion of the program, tuition is non-refundable
  • If SStS cancels a program, students may transfer to another program or receive a full tuition refund. SStS is not responsible for any costs (airfare and other expenses) incurred by the participant in preparing for the program.

As plans can change, we strongly recommend purchasing trip cancellation insurance for additional protection. Contact your insurance provider or refer to our website for options.

Program activities or sites may be altered or canceled due to any force majeure, including, but not limited to, weather, fires, inaccessibility, disease outbreaks or epidemics, governmental order or other such reasons, cultural sensitivities, or other conditions affecting the well-being of participants. Participants will be notified as soon as possible in the case of significant changes. SStS is not responsible for other expenses incurred including airfare, credit card fees, and any other costs, losses, or other damages. Trip insurance is highly encouraged.

TUITION

Tuition costs are all-inclusive except for airfare and personal expenditures (e.g. snacks, souvenirs, optional activities). Medical and security evacuation services are included in tuition for international locations.

Additional items not included in tuition:

  • Passport and visa fees
  • Immunizations
  • International airfare
  • Baggage fees
  • Transportation to and from the gateway city (international programs) or program location (U.S.-based programs)
  • Travel insurance (Participants are responsible for purchasing their own travel insurance)
  • Additional costs related to COVID-19

AIRFARE

International Programs (Outside of U.S.): All students are booked on a group flight together from the gateway city listed on the course page. SStS works with a travel provider to find the least expensive group fares. As a result, it is not possible to use airline miles or credit card benefits for international flights. All programs have an estimated airfare, but participants are responsible for any increase in airfares or taxes levied by the airline. All participants are responsible for arriving at the gateway city in the time frame provided by SStS. More details are provided upon enrollment.

Domestic Programs (U.S.-Based): All participants are responsible for organizing their own transportation to the arrival city. All participants are responsible for being in the arrival city in the time frame provided by SStS. Participants will be met at the airport of the arrival city by SStS course instructors. More details are provided upon enrollment.

covid-19 vaccine requirement:

Shoulder-to-Shoulder will require all students to provide proof of vaccination no later than two weeks prior to program departure. This vaccine requirement is meant to protect our students, partner communities, and course instructors by decreasing the risk of contracting COVID-19.

To read more about our COVID-19 policies please click here.

PASSPORTS, VISAS, AND ENTRY REQUIREMENTS:

All participants must have a valid passport for international travel with 6 months or more validity from the date of departure. Passports must also have valid pages left for visas and entry stamps. SStS is NOT responsible for checking the validity of your travel documents. All participants much check the validity of their travel documents.

Each participant is responsible for securing their own travel visa for programs when required. SStS will advise you on this process but is not responsible for obtaining the visa services. SStS also can not guarantee a visa will be granted to a participant.

REQUIRED DOCUMENTS

Upon admission, participants will be expected to complete a Health History Form and have a Physical Exam performed by a physician. Additionally, participants will be expected to electronically sign all required paperwork, including an Acknowledgment and Assumption of Risk and Release and Indemnity Agreement, prior to departure.

TRAVEL EXPECTATIONS

We expect all participants to travel together, adhering to the identical itinerary. We will depart the United States as a group from a gateway city. Exemptions may be made for international students. Additionally, travel inevitably includes “the unexpected” (e.g. weather disruptions, transportation strikes, etc.). SStS will adjust the itinerary accordingly, making the best of uncontrollable situations. Due to the unknown variables in international travel, participants are asked not to make travel plans or to enroll in programs that start immediately after their return. SStS is not responsible for expenses incurred due to missed flights if the group is delayed in their return.

Questions?

WE ARE HERE TO HELP!

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